Module 4
The proposal comes out in the agency's language, your costs never reach a line of it
Itinerary, included and excluded lists, optional extras and the price table become Word and PDF in one click. Proposals are produced in seven languages: Italian, Spanish, English, German, French, Russian and Portuguese. The document carries your company's logo and details.
Request a demoTourante / Proposal
Tour Istanbul e Cappadocia — 6 giorni / 5 notti
- Giorno 1 · 16.06 — Arrivo a Istanbul, transfer e cena
- Giorno 2 · 17.06 — Visita della città vecchia
- Giorno 4 · 19.06 — Volo interno per Cappadocia
- [KONTROL: orario del volo TK2006 del 19.06]
Internal cost, unit price and margin are never written into this document.
Revision instruction
23.06 için ek tarih çıktı — tarihleri ve uçuşları güncelle
Why are revisions risky?
The agency adds a date, a flight changes, the group grows. The document is updated by hand and one day or one flight number slips somewhere along the date chain. The mistake surfaces not at proposal stage but on the morning of the operation, in front of the guest.
The cost: Crisis management in front of the guest and a damaged agency relationship
You give the revision as a short instruction in Turkish
"Cap Viaggi'ye ek tarih çıktı: 23.06 — tarihleri ve uçuşları güncelle" (Cap Viaggi added a date: 23.06 — update the dates and flights). The system applies only the change the instruction requires and its unavoidable knock-on effects: if the start date shifts, every day and every flight date shifts with it. The document's language, format, line layout and all unrelated content are preserved exactly.
The system never invents
Information it is unsure of — a flight time or flight number on a new date — is never produced. The spot is marked with a red check flag and the document states how many points await approval. While a flag remains, the document cannot be sent — an invented flight time reaching the agency is structurally prevented.
Versions stay traceable
Every revision produces a "what changed" summary stored with the proposal history. "Use this version as the base" makes the current document the new baseline for the next instruction, and which version went to the agency stays on record.
Privacy enforced at the generation layer
Keeping internal cost, unit price, profit margin and rate out of customer-facing text is not a writing convention — it is a constraint enforced where the document is generated.
Related features
Modules 2 and 3
Tour quotation software — cost, currency and margin
Accommodation, transport, guiding, meals and museum items are calculated with currency separation. The rate locks the moment an operation file is opened from the proposal, and the agency segment's margin applies automatically.
Module 5
Tour operation files and option deadline tracking
One click turns a proposal into an operation file. Option deadlines appear as colour-coded countdowns on three screens at once, and the amount-privacy rule is preserved.