Module 5

The option deadline sits somewhere it cannot be forgotten

One click opens the operation file from the proposal; agency, tour definition, dates, pax, sales amount, domestic flight details and the locked rate carry over automatically. The system generates the file number itself, and the file is tracked from one place until it closes.

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Tourante / My dashboard

Proposal 3 On option 4 Confirmed 5 Completed 9 Cancelled 1

Critical options

Last day today Deadline: 11 Mar 2026

OP-2026-039 · Hotel · 13 rooms

Owner: Unassigned
3 days left Deadline: 14 Mar 2026

OP-2026-041 · Domestic flight · 34 seats

Owner: E. Yıldırım
6 days left Deadline: 17 Mar 2026

OP-2026-038 · Hotel · 8 rooms

Owner: S. Demir

File	Subject	Deadline	Countdown	Owner
OP-2026-039	Hotel · 13 rooms	11 Mar 2026	Last day today	Unassigned
OP-2026-041	Domestic flight · 34 seats	14 Mar 2026	3 days left	E. Yıldırım
OP-2026-038	Hotel · 8 rooms	17 Mar 2026	6 days left	S. Demir

What does a missed option cost?

"Pegasus 25 seats, until 14 March." "Hotel 13 rooms, 20 March." Today those dates live in somebody's head or personal calendar. When that person takes leave, falls ill or has a busy day, the date passes. A replacement seat always costs more — and often cannot be found at all.

The cost: Direct loss per group; sometimes the whole group

One file, several options

A file holds as many option records as you need — subject and deadline. The countdown is colour-coded: yellow in the last 7 days, red in the last 3. When an option enters its last three days, the file's owner gets a panel notification and, unless they have switched option emails off, an email; when an option is overdue, the owner and every manager get the same.

The same warning on three screens

The option countdown appears at once on the file card, on the owner's personal dashboard and in the manager's "critical options" list. For one person to miss it, three screens would have to be missed.

Status flow and colour codes

Proposal → On option → Confirmed → Completed; cancellation is possible from any stage. On option is yellow, confirmed green, completed petrol blue, cancelled red with the card dimmed. Where a file stands is visible at a glance in the list.

Amount privacy

In files whose invoicing has not started, the sales amount is hidden in lists; the file's owner or a manager sees it with a click on the hidden amount; other users cannot. Once the proforma is issued, the amount shows normally.

In short

Automatic file numbering (e.g. OP-2026-041)
The locked rate carried from the proposal, shown with a lock badge
Owner assignment — the customer's default representative is suggested, the manager approves
Flight badges: international ours/agency, domestic yes/no
Shared notes per file, kept with author and time, never edited
Manager alerts for unassigned files and pending assignment approvals

See all fourteen modules

Related features

Module 4

Multilingual tour proposal generation and revision

The proposal is produced in the agency's language as Word and PDF, with your logo and company details. Revisions are given as a short instruction in Turkish, and the system flags what it is unsure of instead of inventing it.

Modules 6 and 7

Guaranteed departure and transfer management

A shared booking pool for guaranteed departures, occupancy tracking and coach allocation. Transfers derive automatically from bookings, and any without a vehicle is flagged.